Employers must calculate payroll taxes using w4 forms and withhold taxes for their employees for IRS and state. There are two types of W4 forms, the old w4 form before 2020 and the new one since 2020. Therefore, for existing employees, you can consider old w4 to new w4 conversion, and it is mandatory for employees who joined on or after January 1, 2020, to use the new form.
In this blog, we will guide you on how to print W4 in QuickBooks Online or, depending on your payroll version.
Important Information You Need For QuickBooks W4
When you are all set to print, fill and submit the W4 form, there is some information you must have. These include:
Name and the mail address of the person
Their Social Security Number
Marital Status of Filing Status such as single, married, head of household, married filing separately, qualifying widower, etc.
Any additional amount that you want to be withheld from your paycheck
Exceptions from taxes
Ensure that you have these details ready when printing W4 in QuickBooks Online.
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How To Enter W4 In QuickBooks, Depending On Payroll
It is straightforward to print W4 in QuickBooks Online and QuickBooks Desktop as well. However, there are two forms available, one for before 2020 and the other for 2020 and after.
Employees who joined on January 1, 2020, or after must fill out the w4 form for 2020 and after.
Employees who are only starting to give federal forms now.
Employees who made changes to their withholding amount in 2020 or thereafter.
Steps To Enter W4 Form In QuickBooks
Now, let us look at how to enter W4 in QuickBooks according to your payroll version.
For QuickBooks Online Payroll
You can easily edit employee information if you have access to QuickBooks payroll as an admin or a standard user.
Navigate to the Payroll menu < Employees < Name of the employee you want to edit the information of.
In the section of Pay, there’s an Edit option; click on it.
Select the form from the two options and fill in the employee info.
Save the changes once you are done.
For QuickBooks Online Payroll
Navigate to the Employees < Name of the employee you want to edit the information of.
Now, click on Payroll Info and then Taxes.
Select the form from the two options and fill in the employee info.
Agree on behalf of the employee to the terms of Federal form W-4.
Select the form from the two options and fill in the employee info.
Save the changes once you are done.
How To Print W4 In QuickBooks Online
Now, let's discuss printing the W4 form in QuickBooks Online, which you can do from the website of IRS as well. Here’s how you can print W4 in QuickBooks Online using payroll.
Navigate to Taxes < Payroll Tax Table < Forms.
Now, click on Employee Setup and select the employee name you want to print the W4 form of.
Select the W4 form, go to view, and then Print.
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Final Words
Hopefully, we have described how to enter and print W4 in QuickBooks Online. Follow the steps mentioned above, and the W4 form will be successfully printed in this way. For more queries, contact our expert team at +1-(855)-955-1942, and get technical assistance 24/7.
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